The most important factor in achieving optimal efficiency and productivity in a digital workplace is user customization with the help of Microsoft 365 services. According to McKinsey, employees spend an average of 1.8 hours every day, or 9.3 hours a week, looking for information. As a result, 20 percent of business time is wasted in this way. So, what can you do to improve the efficiency of meetings, processes, and services?
Improving the efficiency of meetings
Meetings are often the only opportunity for employees to collaborate and make important decisions. They also provide the best chance for team members to discuss a broad range of topics, often in asynchronous ways. When planning a meeting, it’s important to follow an agenda and keep attendees on track. Setting ground rules for meeting distractions can also help you make sure that your meeting is as efficient as possible.
Using good peripherals and software is key to ensuring that meetings run as smoothly as possible. In addition to good laptops, you should provide extra screens and touch devices for digital whiteboarding and visual collaboration. Also, ensure that meetings take place in a private and secure location with adequate power and network. In addition, high-quality headsets can help reduce distractions, especially in open office environments. Finally, ensure that you offer sufficient training for your workers to ensure that they are using the technology effectively.
Creating home offices
Creating home offices as an efficient digital workplace can give you the flexibility and advantages of a traditional workplace. Independent workers do not need to be in the same place, face the same clients, or have preassigned workspaces. Traditionally, independent employees include writers, consultants, and scholars, but today, many functions can be performed remotely, even at home. This option is ideal for many employees because it offers less distraction, closer proximity to family, and reduced commuting costs.
One key benefit of a digital workplace is that it allows employees to continue the same level of collaboration. Collaboration is key to success, and digital workspace solutions help facilitate this by streamlining workflow processes. Employees can share documents, collaborate with colleagues using whiteboards, and discuss ideas with ease.
Automating services and processes
When you automate services and processes, you will reduce operating costs and improve employee experience. Your goal is to remove human resources that are costly and time-consuming, and you can accomplish this with a number of approaches. For example, you can automate the creation of forms and other processes for employees to complete. You can automate these processes by using enterprise-grade workflow tools.
Automation improves your employees’ lives and enhances customer service. It cuts response times and increases customer satisfaction, and it allows you to personalize experiences for customers. It also reduces inventory and production throughput times, reducing waste and operational costs. Additionally, it increases free cash flow and helps you to stay on budget.
Increasing employee creativity
If you’re building an efficient digital workplace, your employees need to be engaged in the design process. This means getting buy-in from employees to adopt new communication tools and methods. When implemented properly, these changes will create a more positive work environment where employees can learn, grow, and excel. This will ultimately drive better ROI and meet your business goals.
As digital workplaces become more prevalent, organisations are struggling to keep up with technological advances. In fact, 37% of respondents said that they were concerned about losing competitive edge in the future. As a result, they must continually examine their business models and technology strategies.