With the widespread implementation of the hybrid workplace, we will witness the rising importance of technology in the workplace, leading to optimization. As new trends suggest, technologies like desk booking software are becoming the norm.
A desk booking software is one of the simplest ways to manage a hybrid workplace. There are substantial benefits to implementing desk booking software. With this blog, we look at what is desk booking software and what are its core benefits in a hybrid workplace.
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What is a Desk Booking Software?
A desk booking software is essentially a sophisticated software that allows employees to book a desk when visiting the office. Employees can book a desk using a similar software depending on proximity to colleagues or the amenities required.
Employees often the desk booking software to search for available workspaces for a given day. They can reserve a desk in advance, which is often referred to as hoteling. In the case of hot desking, they can check-in at a physical desk in the office using a QR code.
Behind the scenes, a desk booking software can help facility managers gather plentiful data, ultimately helping them optimize the workplace. They can study employee booking practices and learn more about requirements. A desk booking software facilitates change. For instance, if a desk gets booked twice compared to one that never gets booked, a facility manager may reduce the number of desks and utilize the space better.
There is a broad potential to implementing a desk booking software. Let us look at the top four advantages of a desk booking software.
What are the Advantages of a Desk Booking Software?
1. Saves a Lot of Time
An employee spends over five minutes daily looking for the perfect desk to work. But with the hybrid workplace rooting for better productivity, a desk booking software can cut the time significantly. When an employee already books a desk even before coming to the office, they can save time. There is no need to search for a desk when you know where you are sitting and how long you booked it.
2. Utilizes Office Space Better
Desk booking software allows employees to opt for alternatives. So, if they do not get the seat of their preference, they can book a similar desk nearby. This adds up to the efficient use of available office space. It reduces the chances of idle desks. Facility managers also get the opportunity to implement the perfect 1:4 desk to employee ratio.
3. Complies with Occupancy Protocols
With social distancing protocols still in place, occupancy in the office is a priority. As floor plans get revised, desk booking software can simplify the process and improve the results. Managers can limit occupancy and implement social distancing guidelines by making some desks off-limits or unavailable.
4. Gives insight on Space Management
Leading desk booking software like WorkInSync provides data that gives real-time insights about the workplace. Every snippet of desk booking data recorded a desk booking software can be used to make more informed decisions on space management.
Desk booking software offers a bunch of opportunities. It holds the power to establish a hybrid workplace. By adopting a desk booking software, you can bring order to the office, and optimize it to stand out.